Preliminary Estimate Instructions
If you have not already done so, you will want to take some time to think about what you wish to accomplish with your new Website. Determine if you will need any special functionality or interactivity with your visitors; consider the type of design style which appeals to you and then be sure to let us know.When you are ready, please request your free, no-obligation Web design Estimate.
Estimate Request Analysis
Based on the information you provided when requesting your Web design Estimate, we attempt to determine your needs, what you are expecting from your Website, and try to get a feel for your industry. This is why it is important for you to be as detailed as possible when requesting your Estimate.
We may have questions for you to help clarify certain issues and we will express those before quoting on your project.
If we believe that your Website development project could benefit from our services and skills, we will estimate this for your project.
Website Development Contract
Once we have come to an agreement on project details, timeline and price, we will ask you to read and accept our client contract.
The signed contract and 50% deposit is required before we schedule a time slot for your project. The remainder of your balance will be due upon project completion. Once we have received your 50% deposit and signed contract, we will provide you with a copy of the fully executed contract, a receipt for your deposit and your project start date. All projects are scheduled on a “first come, first served” basis.
Domain name registration / Website Hosting
If needed, we will immediately secure your desired domain name (pending availability). The domain is registered in your name with your information and you will be the only registrant contact on file.
If you require hosting services, Schepps Design can facilitate your hosting needs for a competitve rate.
Upon receipt of your deposit and contract (if applicable), the developer in charge of your project will email you to confirm receipt of your deposit/contract, give you their direct contact information and possibly provide a list of items which will be needed from you over the course of development.
You will need to let us know the navigation links you would like (such as home, about us, services, etc) and supply all text and/or product information to be included on your site. In addition, you may also supply material such as company logo, personal photos, etc, if desired.
If you have any guide sites you would like us to refer to when designing your site or if you have any preference as to colors, style, etc please offer that information as well.
For E-Commerce (if applicable) sites that require us to enter products for you, we will need you to supply a text documentation of the following: payment modules, bank information, Product Name, Unique Product ID Number (if any), Product Description, Options (if any – size, color, etc), Price, Approximate Weight, Number in Stock, as well as the product photos named in correspondence with the Product ID Number on the spread sheet.
In order to serve you efficiently the above information needs be supplied prior to us getting started if applicable.
Work will commence on your scheduled start date. The developer in charge of your project will contact you on that day to confirm that we are getting started.
Custom Designed Website Concept
Upon request we can provide up to two possible custom designed home page concepts for your project. Otherwise by default we will create one concept design for your approval as detailed in the invoice/estimate.
After you have reviewed the design and decide to move forward - Once the final desired look is achieved, we will create the interior page layout, convert the design to HTML, add programming, etc.
During this process, you will have the opportunity to review progress. (See next item.)
In Progress Viewing
Upon request we can establish a private directory for your new Website on our testing server so that you may view the Website development progress at any time. In addition, your project manager can inform you via email when extensive updates to the site have been made so you can review the most recent progress.
All projects can include use of professional photography. If a client requires photography which we do not currently possess, an additional fee may apply.
Programming / Coding
All Website development programming/coding to run any special features/visitor interactivity on your Website is completed and tested.
Based upon your contract /order and the final design you selected, we will create the agreed amount of static or dynamic pages as needed to complete your site.
Navigation links or drop down menus, and rollover effects, if desired, are completed.
Creation of a site map page is done which includes easy one-click access to all pages of your site.
Incorporation of your logo, photos and text content is included in all projects. Custom logo design is available for an additional fee, please inquire if needed.
CSS Stylesheets are used to define font faces, styles, sizes and colors for consistency throughout the site.
Website Favicon (Extra)
A favicon is a small image that displays in the address bar and on the favorites menu when someone bookmarks or adds your Website to their "Favorites". Creation of a favicon is an extra included in custom Website development projects at additional cost.
Response Forms / Email Contact Forms (Extra)
We always recommend at least one contact form for your visitor’s convenience. Using a contact form, a visitor can email you directly from your Website without needing to open their email program. This is especially convenient if a visitor is not using their own computer when their email program is not available.
Search Engine Readiness Check
Meta Tags, Page Titles, Page Heading, Alt Image Tags, Link Text, and Page Body Text evaluation and adjustment where needed throughout the Website. At no time can we guarantee when or where the search engines will place your Website within their search results or directory.
Browser Compatibility Testing
Your Website is tested on a variety of operating systems and browsers to insure proper display and functionality.
Grammar & Spell Check
Before the Website is launched, a grammar and spell check is performed to insure there are no mistakes.
Dead Link Check
A thorough check for misdirected links and missing files is performed just prior to as well as after the launch of the Website.
Forms / Programming
Any email contact forms and/or programming features included in your project are tested to confirm they are functioning as required.
You will have one week maximum (7 days) for review after site completion. Final payment and final client approval (sign-off) is always due BEFORE we take the Website live on your domain and before the transfer of ownership. Upon receipt of final payment, you will be emailed a final/paid in full receipt granting full rights and ownership of your new site. Please see our terms and conditions for more information.
All necessary Website files and scripts are copied to your domain and databases are setup.
After the Website is live, any interactive programming and scripts are tested to verify proper function. Since the design and testing phase often occurs on a different server, it is very important to once again verify that everything is working correctly after taking the Website live.
After launch and testing of the Website, you are provided with an optional zipped archive of all Website files if you wish.
Instructions & Documentation
When necessary, any documentation needed to use the administration functions of your Website is included in PDF format.
Search Engine Submission (Extra)
Hand submission and automated search engine submission occurs after launching, testing and fixing any issues there may have been.
Minor Adjustments / Changes
Minor adjustments to the Website are included at no charge for up to two weeks after the Website has launched (maximum of up to 30 minutes of labor). Minor changes include adding changing text, in some cases the addition or changing photos, etc. Any major revision requests will require additional discussion and possibly incur a fee. Absolutely all design changes must be made before the begining of the coding phase. Absolutely all changes / fixes must be submitted in writing before final payment and signed final approval . All work / sales final and no refunds or exchanges after 30 days.
Schepps Design can facilitate your hosting needs with great server uptime, lots of features as well as good customer support. Please read our hosting terms Schepps Design hosting terms